Chapter Subsidy Program

Requests for 2024 EDS Chapter Subsidies are being accepted. See below for details. 


EDS offers its chapters an annual subsidy program to support activities such as: the organization of technical meetings; coverage of local expenses for distinguished lecturers; payment of chapter meeting promotion and administration expenses; and support for student activities.

Please note that it is imperative that all chapters submit chapter activity reports, DL feedback form and MQ feedback form since EDS will be using this information in determining the funds that chapters will receive through the EDS chapter subsidy program, EDS distinguished lecturer and mini-colloquium programs. 

The Guidelines for Chapters Seeking Subsidies has been included below to help EDS Chapter Chairs define what activities/programs qualify for subsidy funding. If you would like further information on this program, please contact Stacy Lehotzky. 

Guidelines for Chapters Seeking Subsidies

EDS chapters requesting funding support through the EDS Chapter Subsidy Program may receive a subsidy, but not more than once a year and is not automatically renewed for subsequent years.

A chapter desiring a subsidy for the upcoming year must submit a chapter subsidy request form by 1 October 2023. The request form should contain a brief description of activities for which the funds will be allocated, the existing and previous sources of funding for such activities, a budget including the specific amount requested from EDS, chapter's membership growth during the past two years, and the anticipated benefits for the chapter and EDS.  If the Chapter has received a subsidy in the previous two years, details of its utilization and benefits received through technical meetings, outreach programs as well as the resultant membership growth need to be highlighted. If the Chapter has received a subsidy in the past two years, details of it's utilization and benefits received through technical meetings, outreach programs as well as the resultant membership growth needs to be highlighted. 

Activities that are considered fundable include, Chapter meeting expense, membership promotion, travel allowances for invited speakers to chapter events, and support for EDS student activities at local institutions. These activities should be focused on EDS fields of interest. 

The funded amount of each subsidy depends on the nature and frequency of Chapter activities carried out and reported in the preceding year and the growth prospects of the Chapter.  In general, the amount is derived based on the total subsidy budget and requests but does not exceed $1000 for EDS only chapters and $500 for chapters jointly sponsored by EDS and another IEEE society(ies).

Each request is reviewed and evaluated by the SRC Chairs and the EDS Vice President of Regions/Chapters.

Final decisions concerning chapter subsidies will be made by the EDS Regions and Chapters Committee team by January. Once the decision is made, all requesting chapters will be notified of the results by the Executive Office. Subsidy checks and wire transfers will be issued in late January 2024. In some instances, the funds will need to be transferred to local Sections and in such cases the Chapters will need to work with the Sections to have access to the funds.